One platform. Every function your institution needs to run.
Clast.io brings academics, admissions, attendance, finance, HR, and operations into one connected platform. 18+ modules, one database, and real-time sync across every branch.
Integrated modules
User roles
Shared database
Branches & campuses
Everything in one place
Every module shares one database, one permission layer, and real-time sync. Update attendance and payroll updates too. Enroll a student and they appear across modules instantly.
Curriculum, syllabus, lesson plans, grading, exams, assignments, timetable
Enquiry pipeline, applications, enrollment, student profiles, Clast ID
Biometric, QR, face recognition, NFC, roll call — all in one live record
Fee management, online payments, payroll, expenses, scholarships
Staff channels, ticket system, announcements, WhatsApp notifications
Onboarding, leave, evaluations, task management, teaching hours
Transport GPS, library, asset & inventory management
AI Tutor, curriculum builder, risk detection, communication assist
From curriculum to
report card — one connected flow.
The full academic layer from curriculum design to report cards. Change the curriculum and the syllabus updates automatically. Publish lessons instantly. Submit grades and report cards are generated.
Curriculum → Syllabus → Lesson PlanAll three levels stay in bi-directional sync. Teachers build lesson plans from the approved syllabus, AI creates the first draft, and teachers review before publishing.
Works for every academic modelK–12 grading, university credit hours, GPA, SAP management, and degree audits — all configurable per institution type, no custom development needed.
Who uses this module
Upload any national curriculum document. AI does the rest.
Upload a curriculum PDF, video, or article. Clast AI extracts topics, writes outcomes, recommends timing, and builds a teaching flow. A coordinator reviews and approves before anything goes live.
- AI extracts topics and writes learning outcomes from uploaded PDFs
- Bi-directional sync — curriculum and syllabus always stay aligned
- Drag-and-drop reordering with full version history and rollback
- Multi-subject, multi-grade, multi-branch support out of the box
- Coordinator approval required before any content goes live
Teachers get AI-drafted lesson plans, not blank templates.
AI generates a complete lesson plan draft — objectives, activity sequence, resources, and an exit quiz — aligned to the approved syllabus. The teacher reviews, edits, and publishes. Students see the content in their portal immediately, with no separate upload required.
- AI-generated first draft aligned to the approved syllabus
- Lecture-based, discovery, and project-based lesson templates
- Embed videos, readings, simulations, and external links
- Students see materials and assignments immediately on publish
- Per-lesson progress tracking visible to teacher and student
Grading & Auto-Generated Report Cards
Set custom grading scales and weighted categories by subject and grade. Clast.io calculates scores automatically, then generates report cards in one click with scores, comments, and summaries ready to share.
Exam Scheduling & Invigilation Management
Schedule exams with rooms, invigilation, and seat plans, with automatic conflict checks against the timetable. Track submission status in real time, and push results directly to the grade book.
GPA, Credit Hours & Degree Audits
For colleges and universities: automatic semester and cumulative GPA, credit-hour tracking, SAP management, and degree audits showing completed, in-progress, and remaining requirements.
Transcripts & Academic Records
Generate official transcripts with full academic history in a consistent exportable format, including subjects, grades, credit hours, and periods across programs, branches, or years.
Assignments & Homework Management
Teachers assign and distribute work in-platform. Students submit online, teachers grade with rubrics and inline feedback, and families see grades and comments as soon as they are published.
Academic Calendar & Conflict-Free Timetables
Build and publish the full academic calendar, then auto-generate timetables with conflict checks across teachers, rooms, and subjects. Leave requests flag uncovered classes before approval.
From first enquiry to
enrolled student — structured.
Manages the full intake journey from first enquiry to enrollment. Stages are configurable, documents are collected digitally, and applicant status stays visible. On approval, students are enrolled and appear across modules instantly.
One pipeline. Every enquiry source.Walk-ins, web forms, and WhatsApp all feed one structured pipeline. Admission officers see status, missing documents, and next action in one view.
Clast ID — one identity, foreverEvery enrolled student gets a permanent Clast ID. Records, certificates, and fee history stay linked across years and programs.
Who uses this module
Every applicant tracked. Every conversion measured.
A Kanban-style view shows each applicant's stage, assigned officer, checklist, and next action. On approval, enrollment, class assignment, and SIS profile creation happen automatically.
- Enquiry logging from walk-in, web forms, and WhatsApp
- Custom multi-stage workflows per program and intake period
- Online document collection, checklist, and verification tracking
- Auto-enrollment into class and section on approval
- Enquiry-to-enrollment conversion funnel analytics per term
Student Information System (SIS)
Every enrolled student has a complete SIS profile with personal, medical, academic, fee, and document data. Records are structured, searchable, and permission-controlled in one place.
Conversion Funnel Analytics
See where applicants drop off at each pipeline stage, with breakdowns by source, intake period, grade, or branch. Spot delays and prioritize follow-ups that improve conversion.
Re-enrollment, Transfers & Withdrawals
Run annual re-enrollment with bulk updates and reminders, manage transfers with full record history, and process withdrawals with documentation and fee reconciliation.
Six ways to mark attendance.
One record. Real-time.
Six attendance methods (biometric, face recognition, QR, NFC, roll call, and reception kiosk) feed one live dashboard. Parents are notified on absence or late arrival, and teaching hours sync to payroll.
ZKTeco biometric via ADMS push protocolZKTeco devices send data directly to Clast.io's cloud endpoint with no on-prem server or VPN. Scales across campuses with offline fallback and encrypted templates.
Cheat prevention at every layerQR codes are time-bound and device-locked, GPS validates location, face recognition uses liveness detection, and duplicate entries are blocked server-side.
Who uses this module
Six attendance methods. One dashboard.
Choose the method that fits your campus.
Or use all six at once.
Different campuses need different methods. Clast.io supports all six at once, with every record in one unified dashboard.
- Biometric fingerprint
- Face recognition kiosk
- QR code scan
- NFC smart card
- Teacher roll call
- Reception kiosk
Offline Mode with Automatic Sync
Attendance works offline. Records are stored locally on devices or biometric hardware and sync automatically when connectivity returns, with clear offline/online status.
Attendance → Payroll Sync
Every verified teaching session is logged with subject, class, and duration. Hours flow directly to payroll for automatic late deductions and overtime, with live monthly dashboards for finance.
Attendance Analytics & Early Warning
Track attendance by student, class, grade, branch, and date range. Identify absenteeism patterns and use AI early warnings to notify staff before grades are affected.
Fees collected online.
Payroll from attendance.
Everything auditable.
Covers the full financial lifecycle: invoicing, online collection, reminders, scholarships, expenses, and payroll in one place. Payroll pulls from attendance, and fee records start at enrollment.
Automated overdue fee recoveryWhen fees pass due dates, Clast.io sends scheduled reminders via WhatsApp, email, and in-app. Finance teams see live collection rates by grade and branch.
Every transaction has a full audit trailEvery financial action logs user, timestamp, and approval chain for internal and external audits.
Who uses this module
Generate. Collect. Chase automatically.
Generate invoices per cohort or student. Parents pay in the Clast portal via Stripe, PayPal, or local gateways, with automatic receipts. Discounts and scholarships follow approval flows.
- Online payment via Stripe, PayPal, and local gateways
- Auto-receipts sent to parents immediately on payment
- Automated overdue reminders via WhatsApp and email
- Scholarships, sibling discounts, and sponsorship waivers per student
- Full audit trail on every invoice, payment, and adjustment
Payroll processing from attendance data
Teaching hours flow from attendance into payroll with no timesheets. Define salary rules and overtime rates, then let Clast.io calculate payslips automatically with full payment history.
Expense management & budget tracking
Record and categorize expenses by branch and department, set budget targets, track actuals monthly, and export board-ready reports with full audit logs.
Live revenue dashboards
See live revenue by branch, program, and fee category as payments arrive. Compare collection rates, view outstanding balances, and export board-ready summaries.
Scholarships, waivers & sponsorships
Apply percentage or fixed scholarships, sibling discounts, and sponsorship waivers per student. Every adjustment needs approval and logs reason and effective date, with full fee breakdowns for parents.
Every conversation
in its right place.
Structured communication replaces scattered WhatsApp groups and email threads. Staff use topic-based channels, while parents and students raise tracked tickets with full logs.
Why a ticket system for parents, not open messagingOpen parent-teacher DMs create after-hours workload with no records. Tickets route requests to the right department, assign ownership, and log every conversation.
AI at the communication layerAI classifies tickets by urgency and department, suggests replies, and summarizes long threads. Escalations are flagged automatically.
Who uses this module
Structured contact. AI-suggested replies. Zero lost messages.
Parent and student tickets are classified by type and urgency, routed to the right team, and assigned to staff with full context and AI-suggested replies. Every thread is permanently logged.
- Auto-classification by urgency and department on submission
- AI-suggested reply with tone rating and confidence score
- Full conversation thread — visible to authorised roles, logged permanently
- Convert any ticket into a task and assign it to a staff member
- Escalation path for unresolved or overdue tickets
Staff Channels — Topic-Based Collaboration
Create staff-only channels for departments, projects, grade coordination, and cross-team topics. Messages are searchable, pinnable, and linked to tasks, replacing group chats without losing speed.
Smart Role-Based Notifications
Notifications are event-triggered and role-specific. Teachers and parents get absence alerts, finance gets overdue fees, and IT gets device offline alerts via in-app, email, WhatsApp, or SMS.
Institutional Announcements
Send school-wide, branch, grade, or role-specific announcements with delivery tracking and read receipts. Schedule posts, pin notices, attach files, and keep a full acknowledgement record.
Staff management from
hire to payslip.
Complete staff management from onboarding to payroll, built for education. Leave checks timetables before approval, attendance hours feed payroll, and evaluations, tasks, and records stay in one system.
Leave management with timetable conflict checkingBefore leave reaches HR, the system checks if classes will be uncovered and alerts HR before approval. Leave balances are tracked in real time.
Task management for school staffAssign tasks with deadlines and priorities to staff or departments. Overdue tasks trigger reminders, and principals can view full cross-department boards.
Who uses this module
Digital Staff Onboarding
Handle document upload, contract signing, qualification checks, and role assignment digitally, with full staff profiles visible only to authorized roles.
Leave Management with Timetable Integration
Staff submit leave digitally. The system checks for timetable conflicts before HR approves. Balances tracked in real time. Approved leave updates the attendance record and flags affected classes for coverage.
Performance Evaluation Cycles
Define role-based evaluation cycles with rubrics for pedagogy, punctuality, communication, and development, with comments and review history visible to authorized evaluators.
Teaching Hours Dashboard
Every teaching session is logged with subject, class, and duration. HR and Finance get live dashboards, and contracted-vs-delivered hour gaps are flagged and synced to payroll.
Task Board & Staff Accountability
Assign tasks with deadlines, priorities, and attachments, track status to completion, auto-escalate overdue work, and keep timestamped archives with role-based board views.
Staff Records & Document Archive
Centralized staff profiles include qualifications, contracts, certificates, and reviews with version history. Expiring qualifications and renewals trigger advance HR alerts.
Transportation, library,
assets — all managed.
Transportation, library, assets, and inventory in one operational layer. Modules are branch-scoped, role-controlled, and connected across the platform by default.
Transportation — from route planning to live parent alertsDefine routes and assign students once. Drivers start journeys in-app, and parents can track buses live and receive approach alerts.
Every record branch-scoped from day oneOperational data (vehicles, library, assets, inventory) is isolated by branch by default. Branch managers control their campus, while super admins get consolidated views. New branches need no structural changes.
Who uses this module
Live GPS. Parent alerts. Fleet logs. All in one module.
Configure routes with stops, arrival times, and student assignments. Drivers start trips in-app for live GPS tracking, while fuel, maintenance, and service records stay in one module.
- Live GPS position per vehicle — visible to parents and admin
- Route and stop management with student seat assignments
- Configurable parent alert at 5, 10, or 15 minutes before arrival
- Driver app for journey activation, check-in, and navigation
- Fleet maintenance logs, fuel tracking, and cost reporting
Library Management
Run a full digital library catalog with ISBN lookup, metadata, and categories. Track borrow/return cycles, configure loan and fine rules, send overdue reminders automatically, and monitor usage analytics.
Asset & Inventory Management
Track assets with categorized registers, depreciation, and condition records. Manage stock with approval-based issue flows, auto-trigger low-stock alerts, and keep all records branch-scoped.
Multi-Branch Governance
Every operational record is branch-scoped by architecture, not by filter. Branch managers access only their campus, while super admins and owners get consolidated views with drill-down. New branches inherit modules with isolated data from day one.
AI that runs through
the whole platform.
AI is embedded where it has the most practical impact: curriculum building, student learning, communication, and risk detection. It speeds up tasks and surfaces insights while keeping human review at every step.
Human review at every AI outputNo AI-generated content goes live without approval. Curricula need coordinator sign-off, lesson plans need teacher review, and reply suggestions stay editable.
Gets better with your institution's dataAs feedback and usage data accumulate, recommendations improve. The AI Tutor adapts by student, and risk thresholds calibrate to your institution.
Who benefits from AI features
Every student gets a personal tutor. Not just the ones who can afford one.
Voice-enabled and adaptive, connected to each student's syllabus. When students struggle, it guides instead of giving direct answers, adjusts in real time, sends exam reminders, and shares session history with teachers.
- Voice interaction — speech-to-text and text-to-speech, both ways
- Quizzes drawn from the student's own approved syllabus — not generic content
- Emotion detection — adjusts tone and approach in real time
- Exam reminders via WhatsApp the evening before
- Adaptive difficulty — harder when mastered, gentler when struggling
- Teacher-facing session history and topic performance dashboard
National curriculum to teaching flow
Upload any curriculum document and AI extracts topics, writes measurable outcomes, recommends timing, and builds a teaching flow. After coordinator approval, it generates a linked syllabus.
Student Risk Detection & Early Warning
AI monitors attendance, quizzes, assignments, and Tutor engagement to detect at-risk patterns before grades drop, then alerts teachers and coordinators early.
AI Communication Assist
Classifies tickets by type and urgency, routes them to the right department, suggests contextual replies, summarizes long threads, and checks tone before sending.
AI Assessment Generator
AI generates quizzes, exercises, and assignment briefs aligned to lesson outcomes with grade-level calibration. Teachers review and approve, and difficulty adjusts over time.
Predictive Analytics
Beyond individual risk, AI identifies institutional trends like grade-level attendance decline, fee collection shifts, and assessment patterns, then surfaces proactive recommendations in leadership dashboards.
Adaptive Learning Paths
Students who master a concept get extension material. Students who struggle get alternative explanations and targeted practice. If difficulty persists across sessions, the teacher is notified automatically.
Works with the tools your institution already relies on.
Native integrations with payment gateways, virtual classrooms, communication channels, productivity suites, and biometric hardware.
What institution leaders say after switching to Clast.io
Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Mizan Academy“Clast.io has been a game changer for my institutions!”
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Questions people ask when evaluating this platform
From real conversations with school owners, IT managers, and procurement teams who evaluated Clast.io.
Ready to see every module working together?
Book a demo tailored to your institution — no generic slides.
- All institution types
- Migration included
- Fast onboarding
- No long-term lock-in